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Staff Assistant (Recruitment)


Vacancy Number: 23/005

Job Title: Staff Assistant (Recruitment)

Basic Monthly Salary: $6,577.93, not exempt from taxation

Closing Date: Wednesday, 22 February 2023, 2359 EST (UTC-5)

Joint Force Command Norfolk (JFCNF) is seeking to hire a Staff Assistant (Recruitment) to support the recruitment of civilian personnel.


JFCNF Headquarters is located in Norfolk, Virginia and it is the only operational NATO command in the United States. JFCNF serves as the bridge between Europe and North America and was established to project stability, deter aggression and defend NATO’s allies in the North Atlantic and High North, from seabed to space.


Location: Norfolk, VA, USA

Directorate/Division: Support Directorate/J1 Division

Security Clearance Required: NATO Secret

Post Context/Post Summary

JFCNF provides a Joint Headquarters to plan, prepare and conduct operations to support NATO’s core tasks at the Joint Operational Level, as directed by the Supreme Allied Commander Europe (SACEUR).

The Support Directorate is responsible for planning, directing, monitoring, assessing and coordinating Support staff functions. Assists and advises on policy matters and in the execution of support activities, including provision of regional focus.

As an integral part of the development of Joint Force Command Norfolk, the Tiger Team for JFCNF 2.0 provides:

- A holistic, cross-functional, objective analysis and advisory capacity to address organisational strategic issues;

- A HQ-wide strategic organisational change management capability;

- A common project and programme management capability within ACO based on proven project and programme management principles and techniques;

The incumbent is responsible for leading the civilian recruitment across JFCNF as part of the JFCNF 2.0 Tiger Team.

Principal Duties

The incumbent's duties are:

1) Responsible for providing all functions to enable the recruitment of civilian personnel to JFCNF, to include, but not limited to: a) Management of the JFCNF recruitment webpage.

b) Management of recruitment mailbox and post advertisement.

c) The Creation of Job Descriptions, ensuring engagement across the HQ with the relevant branches.

d) Coordinates SME input from across the HQ sifting the recruitment of civilians and arranges interview panels.

e) Providing direct support to JFCNF on the advertising, recruitment and onboarding of civilian personnel.

Special Requirements and Additional Duties

The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract.

The work is normally performed in a Normal NATO office working environment. Normal Working Conditions apply.

The risk of injury is categorised as: No Risk

Essential Qualifications

a. Professional/Experience

1) Civilian and HR recruitment.

2) Experience in Human Resources Management preferably in an international/NATO environment.

3) Experience in multinational, NATO, or large military HQ.

4) Three years experience in the application management of Human Resources Data Services applications.

b. Education/Training

Higher Secondary education and completed higher vocational training in human resources management, business administration, law, social sciences, or related field, public administration or related discipline leading to a formal technical or professional certification with 3 years function related experience, or Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 5 years post related experience.

c. Language

English - SLP 3333 (Listening, Speaking, Reading and Writing).

NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.

Desirable Qualifications

a. Professional Experience

1) Knowledge of the NATO Civilian Personnel Regulations.

2) Knowledge of human resources organisation, allocation and management.


Personal Attributes

The incumbent must show initiative and judgement in dealing with a variety of tasks and issues. Must be a quick thinker and able to handle last-minute requests. Uses own initiative to propose solutions for unexpected problems and determine which issues to refer to supervisor. Must be capable of handling details and the complexities of developments in standard Automated Data Processing technology. Sound judgement and initiative are required in setting priorities within own area of autonomy and in recommending and implementing policy and procedural improvements. Possesses good inter-personal and communication skills; displays courtesy, understanding and tact when dealing with others.

a. Professional Contacts

Internally: Chief of Staff and other Flag officers, staff members and their supervisors at the ACOS and DACOS level, Office of Finance and Legal Advisor.

Externally: Policy/decision markers at JFCNF; NATO agencies; HQ NATO; host-nation military organisations and services, Local National Representatives, National Military Representatives at ACO.

The purpose of contacts range from exchange of information to negotiation without committing JFCNF.

b. Contribution to Objectives

The incumbent of this post is required to actively participate in identifying solutions and proposals, exercising judgement and critical thinking when advising on Civilian Recruitment matters. Direct contribution to JFCNF objectives by ensuring compliance with NATO regulations, meeting organisation staffing needs, and ensuring effective functioning of the human resource management programs. Develops procedures and policy in own area of professional competence. The work involves the analysis and research of a complete task with recommendations effecting the plans and management of the organisation.

This post reports to OJA RHXX 0040 – Staff Assistant (Workforce & Personnel)


Duration of contract: not to exceed 12 months. Upon budgetary approval, a further contract may be offer.

In view of the nature and of the urgency of the temporary positions we are looking to fill, it is important for candidates to be available for temporary employment on short notice. In practice, this implies either being in possession of valid NATO security clearance at the time of application, or having been in possession of such a clearance with the possibility to reactivate it swiftly. We therefore only encourage applications for temporary positions if you are already, or have previously been, in possession of a valid NATO security clearance.


Applications are to be submitted via email to JFCNFSPTJ1Recruitment@jfcnf.nato.int and include a Cover Letter (max 1 page), Curriculum Vitae (max 2 pages), relevant certifications and two professional references.

DO NOT include the following information: Classified or government sensitive information; Social Security Number; Photos of yourself; Personal information, such as age, gender, religious affiliation, etc.; or encrypted and digitally signed documents.

Current and past civilians working for NATO or any Coordinated Organisation, shall indicate their last grade and step held (next to job title), and specify the name of employing NATO body or Coordinated Organisation.


A) Only nationals from the 30 NATO member states can apply for vacancies at JFCNF.

B) Applications are automatically acknowledged within one working day after submission. In the absence of an acknowledgement please make sure the submission process is completed, or, re-submit the application.

C) Due to limited capacity, we are unable to accommodate Candidates’ individual telephones or e-mail enquiries. All candidates will receive an answer indicating the outcome of their application.

D) Feedback will not be provided to unsuccessful applicants.





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Norfolk, VA 23551-2490

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